Share your PowerPoint presentation with others

1. In the top right corner, select Share and then select Share again from the drop-down menu.

   

2. Enter the names or email addresses you want to share with, and add an optional message.

   

3. Review or update the permission you want to give by selecting the permission icon next to the Add a name, group, or email field and choosing from the dropdown list of options, such as Can edit, Can view and Can't download.

4. Select Send.

You can create a shareable link by selecting Share > Copy Link. This will automatically copy the link to your clipboard with the default sharing settings and you can paste it in an email, social media post, or even a Teams message. If you want to specify who can access the link, go to Settings.

If you want to stop sharing, then select Share > Manage Access > Stop sharing. You can also see who the file has already been shared with, and manage their access. For information on collaborating with others on a document, see Work together on PowerPoint presentations.

Share a PDF or copy of a presentation by email

If you don't want to share a document with others to collaborate on, simply use a traditional email attachment to send the presentation to others.

This feature is only available if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.

1. To send your presentation as a copy or a PDF, select Share and then Share again from the drop-down menu.
   
2. In the Share dialog box, select ... for more options, then select Send a copy.
3. Select either PowerPoint presentation or PDF. PowerPoint will open the email application and attach the file to a new message.
4. Enter the recipients details and a short message, and select Send.

Share a copy of your presentation from OneDrive

This feature is only available if you have a Microsoft 365 subscription. If you are a Microsoft 365 subscriber, make sure you have the latest version of Office.

1. To send your presentation from OneDrive, select Share.
2. In the Share dialog box, enter a Name, group, or email, set permissions, enter a message if you'd like, and then select Send.

You can share or co-author a presentation in PowerPoint for macOS. If you allow others to edit your presentation, changes they make will be merged into the original presentation. If you want to share your presentation, you can:

• Invite people to view or edit the file located in the cloud, like your OneDrive.
• Send a link to your file saved to the cloud.
• Send a copy of the file as an email attachment.

Invite people to view or edit your presentation

Save your file to the cloud and then invite people to view or edit it. That way, whenever you update your file, everyone you share with will have the latest version.

1. In the top right corner, from the Share drop-down menu, select Share.
   If the file is on your device, you'll be asked to upload the file to the cloud first.

2. Invite users by adding their email addresses to the Add a name, group, or email field. When adding names for the first time, PowerPoint will prompt to access your Contacts.

3. To allow your users to edit the file, from the drop-down menu, select Can Edit. Add a message in the message field and select Send.

   
   The recipients receive an email with a link to the shared file.

Share a link to your presentation

You can copy the link to your presentation and paste it in another shared file or email to the recipients.

1. In the upper right corner, from the Share drop-down menu, select Copy Link.   If the file is on your device, you'll be asked to upload the file to the cloud first.
2. Paste the link wherever you need.

Send your presentation as an email attachment

If you don't want to save your file to the cloud, you can share it as an email attachment.

1. In the top right corner, from the Share drop-down menu, select Share.
2. In the dialog box that opens up, select Send a Copy.
3. Select PowerPoint Presentation or PDF. Select the Send icon on the lower right and select your preferred mail application. PowerPoint will open your email application and attach your file to a new message. Enter the details, for example, email addresses and a short message, and select Send.

See also

• Share and co-author a presentation in PowerPoint for Mac
• File formats supported in PowerPoint